Refund Policy, Parental Notification, Privacy Policy
and Other Consumer Information
The Privacy Of A Student's Educational
Records
The Family Educational Rights and Privacy Act ("FERPA")
protects the privacy of student educational records and
limits access to the information contained in those records.
As a general rule, without a student's consent, the College
may not release any of a student's educational records,
even to parents. Educational records include, but are
not limited to, information regarding grades, accounts,
financial aid, service scholarship, academic progress
reports, health records, and disciplinary records.
The College may, however, disclose certain educational
records or identifiable information without a student's
consent when the disclosure —
- Is necessary to protect the health or safety of the
student or of others;
- Is in connection with a student's application for,
or receipt of, financial aid and is necessary to determine
the eligibility, amount, or conditions of such aid,
or is necessary for enforcing the terms and conditions
of a Payment Plan and Promissory Note (PP&PN);
- Is to school officials with legitimate educational
interests (such as tutors, administrators, service scholarship
supervisors, health practitioners, members of the board
of governors, and even prefects and other students who
are assisting another College official in performing
a task), as well as to officials of other schools a
student seeks or intends to enroll in;
- Is limited to certain "Directory Information,"
that is, information that the College regards as public
information (see list below), unless a student has completed
the College's Directory Information Exclusion Form;
- Is to parents or legal guardians of a student regarding
any violation of any Federal, State, or local law, or
of any rule or policy of the College, governing the
use or possession of alcohol or a controlled substance
so long as the student is under the age of 21, and the
College has determined that the student has committed
a disciplinary violation with respect to such use or
possession.
Without the student's consent, therefore, the College
may not release this information to anyone. The student
may provide consent by signing a Consent to Release Educational
Information Form that is available from the Registrar
and will generally be made available to students at registration.
The student may revoke consent of this Consent at any
time, but the College will presume that the Consent will
remain in effect through the duration of a student's enrollment
at the College. The Consent form will be kept on file
with the Registrar.
Directory information may be released without a student's consent,
unless the student has requested that such information be kept
confidential. The following information is regarded as directory
information. The College does not release directory information
indiscriminately.
| |
(1)
|
Name |
(8)
|
Prior school(s) of attendance |
| |
(2)
|
Date and place of birth |
(9)
|
Enrollment status |
| |
(3)
|
Permanent and campus address |
(10)
|
Class year |
| |
(4)
|
Phone listings |
(11)
|
Dates of attendance |
| |
(5)
|
Campus e-mail address |
(12)
|
Degree received and date received |
| |
(6)
|
Country of origin |
(13)
|
Participation in officially recognized
activities |
| |
(7)
|
Student photo |
(14)
|
Campus jobs, including salary and dates |
Enrolled students may withhold disclosure of this directory
information under FERPA. A form for that purpose is available
with the Registrar.
In addition to privacy rights, students also have certain
other rights under FERPA in relation to their educational
records, including —
- The right to inspect and review one's educational
records. Students should submit their request in writing
to the Dean and indicate which educational records they
wish to see. The Dean will then make arrangements for
access and notify the student of the time and place
where the records may be inspected.
- The right to request an amendment to one's educational
records that the student believes are inaccurate or
misleading. Students may ask the College to so amend
a record by writing the Dean and indicating the record
to be changed and the reason for the change. The Dean
and the Registrar will then determine whether to change
the record as requested and so notify the student who
may appeal the decision to the Instruction Committee.
- The right to consent to disclosures of personally
identifiable information contained in the student's
educational records, except to the extent that FERPA
authorizes disclosure without consent. As noted above,
a student may complete the Student Request to Share
Information form to exercise such right, and such information
may, under limited circumstances, be provided without
a student's consent.
- The right to request and receive a copy of the College's
policy on the privacy of a student's educational records.
Students may obtain copies of this policy from the Registrar
during normal business hours. Indeed, the College encourages
students (and parents) to consult this policy should
they have any question concerning the details of a students
rights and limitations under FERPA.
- The right to file a complaint with the U.S. Department
of Education concerning alleged failures by the College
to comply with the requirements of FERPA. Such complaints
should be directed to the Family Policy Compliance Office,
U.S. Department of Education, 600 Independence Ave.,
S.W., Washington, D.C. 20202-4605.
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