Refund Policy, Parental Notification, Privacy Policy
and Other Consumer Information
Refund Policy 2009-2010
It is the purpose of this notice to inform students of the
financial implications of withdrawal. If, for any reason, a
student withdraws from Thomas Aquinas College before the end
of the semester, the business office will calculate and make
any refund of tuition, room and board which is due. The amount
of any refund is based upon how much of the term has elapsed.
Withdrawal Date: A student withdrawing from Thomas Aquinas College during the semester must see the Dean and complete a Notification of Withdrawal form. When a student withdraws from Thomas Aquinas College, the withdrawal date used to determine the refund is the date the student began the College's withdrawal process, although the College reserves the right to use the last date of attendance at an academically related activity. Academically related activities include attending class, attending a lecture or concert within the Friday Night Lecture and Concert Series, attending a Don Rags meeting or attending an examination.
Charges: If a student, other than a freshman, withdraws
before Convocation Day, 100% of his payments for tuition, room
and board will be refunded. If such a student withdraws on or
after Convocation Day, tuition, room and board will be prorated
on a per diem basis through the day of withdrawal, excluding
breaks of five days or more. The same will apply to freshmen
except that in no case will their $250 non-refundable deposit
be refunded.
Payment Considerations: For those students or parents
who have received federal Title IV aid (Pell Grant, Academic
Competitiveness Grant, Smart Grant, Stafford Student Loan, Parent
PLUS Loan), specific program requirements determine how much
aid from those programs may be kept when a student withdraws
early. In general, those programs assume a student "earns"
Title IV aid in proportion to the number of days in the term
prior to the student's withdrawal. Funds are earned in a prorated
manner on a per diem basis up to the 60% point in the semester.
After that point, such funds are viewed as 100% earned. If a
student received more assistance than he earned, both the student
and the College may be responsible for returning "unearned"
funds to their source. Similarly, if a student received less
assistance than he earned, he may be eligible for a post-withdrawal
disbursement. See the College's "Return of Title IV Funds
Policy" for more information in this regard.
Service Scholarship (institutionally funded work-study) wages
will be paid to the student's account according to the number
of hours he has worked. If a student is behind in his scheduled
hours, the delinquent amount will be treated as a payment outstanding.
Refund: For those students receiving no financial assistance,
the prorated charges will be compared to the payment the parents
and student have made and the parents and student will either
receive a refund or owe an amount to the College.
For those students receiving financial assistance, the College
will determine the amount of financial assistance that must
be returned to the sources of aid. In general, the calculation
is based upon the principle that the resources of the student
and his parents are used to pay for educational expenses before
financial assistance from others. (Funds received from the federal
Title IV aid are handled separately, as described above and
in the College's "Return of Title IV Funds Policy.")
Non-federal aid funds are returned to their respective sources
in this order:
1) Institutional grants,
2) Institutional loans, private loans, and Canada Student Loans,
3) Other outside grants, and
4) State grants, including the Robert C. Byrd Scholarship.
If a student has a Cal Grant, no Cal Grant payment may exceed
the actual tuition charge or the Cal Grant need amount for any
term. After determining how much financial assistance must be
returned to the sources of aid, any remaining financial assistance
is applied toward the student's prorated charges together with
the parents' and student's payments, and applicable Title IV
funds. If any non-federal resources exceed the prorated charges,
the corresponding excess will be credited first against any
other charges owed by the student to the College (e.g. a bookstore
bill), and then any remainder will be refunded to the parents
and student.
If, instead, there is a balance due, the parents and student
are responsible for making payment to the College. Payment must
be made within thirty days unless other payment arrangements
are agreed to by the College's Business Manager. Specific examples
of refund calculations are available upon request.
The College's "Return of Title IV Funds Policy" can be found
here.
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